For parents of funded children in Early Years Settings

This includes all children in receipt of 2, 3 and 4 Year Old Funding and children who are in receipt of Inclusion Funding.


Privacy Notice -

Your child's early years setting is the Data Controller for the purposes of the Data Protection Act.

The setting collects information from you, and may receive information about your child from a previous school or setting. The setting holds this personal data and uses it to:

·         ensure that the early years setting receives appropriate funding;

·         provide appropriate pastoral care;

·         support your child's teaching and learning;

·         monitor and report on your child's progress.

This information includes your child's contact details, characteristics such as ethnicity, special educational needs and any relevant medical information.

The law requires the setting to pass some information to the Local Authority and the Department for Education (DfE). Otherwise the setting will not give information about your child to anyone else outside the setting without your consent. If you want to see a copy of any information held by the setting about you or your child, please contact them directly.

As well as information about your child, the setting may also securely transfer copies of your completed Parent Declaration Form/s and copies of your invoices/bills.


What the Local Authority does with data on children attending early year’s settings.
Worcestershire County Council holds this personal data and uses it to:

·         ensure that the early years setting receives appropriate funding, including supplementary payments for children with Special Educational Needs and Early Years Pupil Premium;

·         meet funding requirements for early years places in Worcestershire ;

·         ensure there are sufficient early years places in the Local Authority

·         support your child's teaching and learning;

·         assess how well the early years setting is doing;

·         ensure that the setting is administrating the funding/free entitlement appropriately;

·         enable the local Authority to carry out other specific functions for which it is responsible, such as school admissions and Children's Centres. This will include providing the receiving school (Reception) with information about your child's early years provision; to include the name of the setting, the level of funding received (Early Years Pupil Premium and Special Educational Needs) and any specialist agency involvement.

Access to information is conducted on a strictly need to know basis. Information is held securely and confidentially. Information will be securely shared across the local Authority and with local Authority commissioned Partners. Information is retained in line with Worcestershire County Council's Document Retention Policy before being securely disposed of/deleted from electronic


If you require more information about how the Local Authority (LA) please go to :

For more information how DfE store and use your information, then please go to the following website:

If you are unable to access these websites, please contact the LA or DfE as follows:

Commercial and Change Team
Worcestershire County Council
County Hall

Spetchley Road





Public Communications Unit
Department for Education
Sanctuary Buildings

Great Smith Street



Telephone:     0370 0002288


Privacy Notice: Early Years Settings | January 2017